Open Source Bridge/2013/Meetings/2013-05-29

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Open Source Bridge Planning

29 May 2013

Flight Stats, G+ Hangout

Last meeting notes: Open_Source_Bridge/2013/Meetings/2013-05-22

Attending

Christie, Shepherd, Kurt, Chris, Kirsten, Josh, Melissa, Craig, Jacob, Amy, Reid, Sherri

Opening and Announcements

No announcements

Schedule Check

http://etherpad.opensourcebridge.org/osb13-schedule-draft

Happy hour is this Friday! At the Green Dragon

Sponsorship/Finance

  • 132 people are registered
  • $50K committed

Craig: Jeff Barr of Amazon is doing a tour that ends here; is an Amazon evangelist. Craig's working on them. Other remaining potential sponsors are pretty weak.

Content / Speakers

  • Need to fill openings in schedule - Reid will be finalizing this soon.
    • Michael Ossmann open hardware talk
    • Thoughtworks person's talk
  • Need to start placing talks in rooms. Reid will talk to Josh, who might have time to work on this.
  • who is writing the invitation letter for the 2nd Taiwan BoF person?
    • Reid will resend it to them.
  • We need to do speaker registration.

Outreach

Mashup of Calagator + Meetup events to promote at is here: https://docs.google.com/spreadsheet/ccc?key=0AjxmoBCLpFUKdF80UXY3RkJ1blAzRVAwRWVmbVcwM1E&usp=sharing

Reid working on online ads

Media contact list: http://etherpad.opensourcebridge.org/2013-media-contacts

Happy Hour

Scheduled for May 31: http://calagator.org/events/1250464189

Want to get banners by then

Volunteers

Volunteer app updates: http://etherpad.opensourcebridge.org/volunteer-app-2013

Chris created a new app feature replacing whiteboard volunteer schedule, so it can be updated by tablet or iPhone etc.

Discussion of who can cover volunteer management tasks.

Logistics!

  • Kirsten will send attendance numbers to Sherri
  • and sign the Stephouse Estimate

Hacker Lounge

  • Contacted WDI for moves; will send their quote when I get it. Need to compare with last year's move costs.
  • Looking forward to intro to Bill Den Beste
  • Building a list of places to find bugs to fix, things to hack on for people who don't bring their own project

Swag

We ordered stickers.

Reid needs help with the rest of swag.

  • figuring out counts to order

Updates

  • Kirsten is talking to Domenika about bringing massage again this year.

TODOS from last meetings

  • Kirsten: invoice Google
  • Kirsten: write check for Eliot Center deposit needs signature, to be mailed
  • Contact remaining waitlisted speakers (Reid)
  • Get quote(s) from mover(s), arrange move (Kurt)
  • Send Kurt intros to people with hacker lounge ideas (Christie)
  • Reid will send around swag email and make it happen.
  • Kirsten: Finish setting up compticketeer for this year
  • Kirsten: Need to send sponsor, speaker, media registrations
  • christie and kirsten will coordinate speaker registration email text
  • Initiate sponsorship request with StickerGiant (Christie)
  • Reid: order large batches of Lego on eBay (or wholesale) for the hacker lounge
  • keep sending reminders to pdx-groups
  • Start scheduling Hacker Lounge activities
  • blog post about BoF scheduling
  • Reid will connect Kurt with Bill Den Beste
  • Design Work
    • Business card printing
    • Outreach promotion
  • Kirsten: look into removing old Redmine.
  • Kirsten: document tech info on Syndicate wiki
  • Reid: contact Rick about getting opensourcebridge.org domain transferred

Upcoming Travel Schedule: Who's out of town when?

  • Shepherd - June 7-10
  • Christie - June ~6-10 or so (AdaCamp plus working in Mozilla HQ)
  • Audrey - June 7-9