Open Source Bridge/2013/Meetings/2013-05-08

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Open Source Bridge Planning

8 May 2013

At Flight Stats and G+ Hangout

Last meeting notes: Open_Source_Bridge/2013/Meetings/2013-05-01


Amy, Audrey, Christie, Craig, Kirsten, Kurt, Melissa, Reid, Shepherd, Sherri

Opening and Announcements

Stumptown Syndicate is now a 501(c)(3). Contributions are now tax-deductible.

Schedule Check

  • Talk schedule is posted.


106 people are registered.

  • Intel has agreed to sponsor the hacker lounge. We should invoice them now, because their P.O. process is complex.
  • Appcellerator is in.
  • Adobe is interested in sponsoring; new sponsor! I'm (Kurt) having lunch at Adobe next Wednesday.
  • Updated sponsorship spreadsheet; more details are there.

Total so far: $41,000. Need about $25k more.


Do we have time to do more direct email contact with user groups (local & elsewhere)?

Mashup of Calagator + Meetup events to promote at is here:

  • Updated sponsorship PDFs are now linked to on the web site.
  • Add keynotes to schedule
  • Write email blast about schedule announcement
  • Write email blast about 501c3
  • Start BoF and hacker lounge scheduling
  • Write blog post about BoF scheduling
  • Use AdWords credit
  • Send Pam the 'go' signal to get in front of Mike Rogoway

Town Hall Meeting

Syndicate happy hour this Friday at Green Dragon, 4-6pm. If it goes well, let's do another in a couple of weeks - on May 31st.


We'll get the volunteer schedule open around the 15th, and be able to help answer questions about this at the event on the 31st.

Volunteer Happy Hour, Friday 5/31:


Estimate received from Seamless. Similar to last year.

Hacker Lounge

  • Find electronics parts suppliers
  • We'll use the same layout as last year, more or less.
  • Kurt has a list of projects that will be participating.
  • Reid will connect Kurt with Bill Den Beste.


  • Need to go back in time and start some orders last week. ;)
  • Audrey and Reid will work on this tonight.
  • Coasters (for party) and pint glasses.
  • Speaker gift.
  • New tshirts.
  • Banners

TODOS from last meetings

  • Town Hall Meeting May 8th. Finding a place. (Emailing Lily from the IPRC )
  • Rent Lucky Lab space for town hall (Melissa, Shepherd) Ask SE first, 7pm start time, rent from 6-9pm *We need to pick a new date for this*
  • Schedule Oregon Screen Print visit (Reid)
  • Initiate sponsorship request with StickerGiant (Christie)
  • Reid: order large batches of Lego on eBay (or wholesale) for the hacker lounge
  • Future Work Sprints
  • Design Work
    • Business card printing
    • Outreach promotion
  • Kirsten: look into removing old Redmine.
  • Kirsten: document tech info on Syndicate wiki
  • Merge notes on sponsorship process and post on wiki (Kirsten)

  • Reid: contact Rick about getting domain transferred


  • Kirsten: invoice Intel!
  • Start scheduling BoFs and Hacker Lounge activities
  • email blast announcing schedule
  • make keynotes apear on schedule
  • enable BoF/HL scheduling
  • Audrey send Taiwan attendee contact info to Craig
  • Craig send letter (email?) of invitation to Taiwan attendees
  • Reid and Audrey to look at t-shirts THIS WEEK.

Upcoming Travel Schedule: Who's out of town when?

  • Melissa — first week in June canceled!
  • Shepherd - June 8-10
  • Craig - May 17-22
  • Christie - June ~6-10 or so (AdaCamp plus working in Mozilla HQ)
  • Audrey - June 7-9