Open Source Bridge/2013/Meetings/2013-05-08

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Open Source Bridge Planning

8 May 2013

At Flight Stats and G+ Hangout

Last meeting notes: Open_Source_Bridge/2013/Meetings/2013-05-01


Attending

Amy, Audrey, Christie, Craig, Kirsten, Kurt, Melissa, Reid, Shepherd, Sherri

Opening and Announcements

Stumptown Syndicate is now a 501(c)(3). Contributions are now tax-deductible.

Schedule Check

http://etherpad.opensourcebridge.org/osb13-schedule-draft

  • Talk schedule is posted.

Sponsorship/Finance

106 people are registered.

  • Intel has agreed to sponsor the hacker lounge. We should invoice them now, because their P.O. process is complex.
  • Appcellerator is in.
  • Adobe is interested in sponsoring; new sponsor! I'm (Kurt) having lunch at Adobe next Wednesday.
  • Updated sponsorship spreadsheet; more details are there.

Total so far: $41,000. Need about $25k more.

Outreach

Do we have time to do more direct email contact with user groups (local & elsewhere)? http://etherpad.opensourcebridge.org/2013-user-group-outreach

Mashup of Calagator + Meetup events to promote at is here: https://docs.google.com/spreadsheet/ccc?key=0AjxmoBCLpFUKdF80UXY3RkJ1blAzRVAwRWVmbVcwM1E&usp=sharing

  • Updated sponsorship PDFs are now linked to on the web site.
  • Add keynotes to schedule
  • Write email blast about schedule announcement
  • Write email blast about 501c3
  • Start BoF and hacker lounge scheduling
  • Write blog post about BoF scheduling
  • Use AdWords credit
  • Send Pam the 'go' signal to get in front of Mike Rogoway

Town Hall Meeting

Syndicate happy hour this Friday at Green Dragon, 4-6pm. If it goes well, let's do another in a couple of weeks - on May 31st.

Volunteers

We'll get the volunteer schedule open around the 15th, and be able to help answer questions about this at the event on the 31st.

Volunteer Happy Hour, Friday 5/31: http://calagator.org/events/1250464189

Logistics!

Estimate received from Seamless. Similar to last year.

Hacker Lounge

  • Find electronics parts suppliers
  • We'll use the same layout as last year, more or less.
  • Kurt has a list of projects that will be participating.
  • Reid will connect Kurt with Bill Den Beste.

Swag

  • Need to go back in time and start some orders last week. ;)
  • Audrey and Reid will work on this tonight.
  • Coasters (for party) and pint glasses.
  • Speaker gift.
  • New tshirts.
  • Banners


TODOS from last meetings

  • Town Hall Meeting May 8th. Finding a place. (Emailing Lily from the IPRC )
  • Rent Lucky Lab space for town hall (Melissa, Shepherd) Ask SE first, 7pm start time, rent from 6-9pm *We need to pick a new date for this*
  • Schedule Oregon Screen Print visit (Reid)
  • Initiate sponsorship request with StickerGiant (Christie)
  • Reid: order large batches of Lego on eBay (or wholesale) for the hacker lounge
  • Future Work Sprints
  • Design Work
    • Business card printing
    • Outreach promotion
  • Kirsten: look into removing old Redmine.
  • Kirsten: document tech info on Syndicate wiki
  • Merge notes on sponsorship process and post on wiki (Kirsten)

http://stumptownsyndicate.org/wiki/Procedures/Sponsorship

  • Reid: contact Rick about getting opensourcebridge.org domain transferred

NEW SHINY TODOS

  • Kirsten: invoice Intel!
  • Start scheduling BoFs and Hacker Lounge activities
  • email blast announcing schedule
  • make keynotes apear on schedule
  • enable BoF/HL scheduling
  • Audrey send Taiwan attendee contact info to Craig
  • Craig send letter (email?) of invitation to Taiwan attendees
  • Reid and Audrey to look at t-shirts THIS WEEK.

Upcoming Travel Schedule: Who's out of town when?

  • Melissa — first week in June canceled!
  • Shepherd - June 8-10
  • Craig - May 17-22
  • Christie - June ~6-10 or so (AdaCamp plus working in Mozilla HQ)
  • Audrey - June 7-9