Open Source Bridge/2013/Meetings/2013-03-20

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Open Source Bridge Planning

20 March 2013

G+ Hangout

Last meeting notes: http://stumptownsyndicate.org/wiki/Open_Source_Bridge/2013/Meetings/2013-03-13

Attending

Christie, Jacob, Kirsten, Reid, Audrey, Melissa

Agenda

  • Schedule check
  • CFP
  • Sponsorship
  • Outreach
  • Media
  • Party
  • Updates

Schedule Check

http://etherpad.opensourcebridge.org/osb13-schedule-draft

Keynote speakers: contacted, (2 have confirmed so far!)

Content Committee: (Schwern would like to be on this committee too -MC)

  • can use FlightStats for meeting (double-check with Amy)

CFP

Closes this Saturday.

Email was sent today reminding of closing CFP, sponsoring, 2012 audio.

Sponsorship/Finance

So far

  • Rentrak - advocate
  • ElevatedCode - friend
  • SEOMoz - ?
  • Puppet - no :(

possible Thetus, LivingSocial

46 people are registered. About the same as last year this time.

Outreach

Should do:

  • User group outreach, discount codes
  • Registration promotion. Printed materials may be helpful here /if/ we have a plan for distributing them.
  • Contact specific classes/teachers about the conference and CFP, plus volunteer opportunities
  • BarCamp
  • More Lunch 2.0 attendance for promotions

Volunteers

Audrey looking at volunteer tracking tools for the Syndicate.

Talked about installing CiviCRM on top of our Wordpress install. Might be possible, might be a bad idea. Need to keep working on this.

Party

http://etherpad.opensourcebridge.org/osb13-party-notes

We need to plan to pay 50% deposit on space on April 1st ($3455)

Ok, we want to pay this to reserve the space, even though we are low on funds right now.

Updates

Amy posted blog post about missed emails. Tweeted.

TODOS from last meetings

  • Christie and Melissa: brainstorm re: blog posts, executing promotional strategy.
  • Town Hall Meeting Rescheduling
  • Future Work Sprints
  • Design Work
    • Business card printing
    • Outreach promotion
  • Kirsten: look into removing old Redmine
  • Kirsten: document tech info on Syndicate wiki
  • Reid: contact Rick about getting opensourcebridge.org domain transferred
  • Conference planning how-tos: Other conference organizers have been asking me questions lately, but I can't find a few things on the Stumptown Wiki, if someone could help me out. Thanks! -MC


NEW SHINY TODOS

  • Reid: Turn today's CFP email into blog post, add note about proposal help at hackathon tomorrow
  • Need to start looking at new t-shirts. Christie has a company name - Elegant Stitches?
  • schedule next meeting March 27th
  • get blog post written announcing first Keynote
  • get blog post written announcing second Keynote


Upcoming Travel Schedule: Who's out of town when?

Melissa — week of May 15, first week in June