We’re seeking a Treasurer

Stumptown Syndicate is looking for a Treasurer! If you’re good with numbers and like making reports, this would be a great way for you to have a positive impact on our programs. Read on for details and email board@stumptownsyndicate.org if you’re interested in applying!

Job Description

The treasurer manages and reports on the organization finances.

The treasurer is responsible to the board and to the organization funders for revenue received and expenses paid. The treasurer is also the interpreter of the organization’s financial data for the board.

Responsibilities include:

  • Maintains and monitors bank accounts
  • Ensures timely and accurate preparation of monthly financial statements
  • Interprets the information found in the statements for the board
  • Assists in the preparation of the budget
  • Monitors the budget
  • Ensures development and board review of financial policies and procedures
  • Determines policies are being followed
  • Performs bookkeeping via Xero
  • Works with secretary and our CPA to prepare and submit required tax filings
  • Oversees accounts receivable and accounts payable

Requirements

  • Ability to perform basic bookkeeping and other financial tasks in Xero
  • Know how to create and reconcile budgets
  • Know how to create financial statements (from Xero)
  • Ability to work with Secretary and CPA to prepare required tax filings
  • Accounting skills sufficient to manage accounts payable and receivable
  • Local to Portland, Oregon area

Time Commitment

  • Average of 2-3 hours a week
  • Attendance at monthly board meetings, when needed

Compensation

Presently the Treasurer role has been an unpaid volunteer one fulfilled by one of our volunteer directors. However, we recognize the time and skills required may make an unpaid commitment unfeasible. If you’re interested in serving as Treasurer, but would need a stipend or other compensation to do so, please let us know.

How to Apply

Email board@stumptownsyndicate.org letting us know you’re interested. Please introduce yourself, let know know what your background with bookkeeping and accounting is, and if you’ve served in a similar capacity with any other organizations.

Open Source Bridge is crowdfunding!

Open Source Bridge does amazing things with very little. Companies running conferences on this scale often need a budget of half a million dollars. We run Open Source Bridge on about twenty percent of that — less than $100K. This tight budget means that every year, we start from scratch on fundraising for the conference.

We cover part of our costs by selling tickets to attendees like you. We also offer sponsorships to organizations wanting to reach Open Source Bridge attendees. We already have a venue and an amazing batch of speakers. But there are other costs of running a conference that are harder to cover through sponsorship. We’re asking for your help to cover those costs and to help us make Open Source Bridge more sustainable.

What Does $8,000 Get Us?

With this campaign, we’re focused on covering some specific costs. If we raise the full $8,000 we’re asking for, we’ll use the money to pay for the following:

  • The Open Source Citizenship Award ($100): We’ll be able to present the Open Source Citizenship Award to a member of the open source community.
  • Honorariums for Our Keynote Speakers ($1,500): We’ll pay our keynote speakers an honorarium for their hard work.
  • Child Care ($3,500): We’ll provide childcare free of charge for all our attendees, in order to make the conference more accessible to parents.
  • Scholarships for Food and Travel ($2,900): In addition to covering the cost of a ticket for scholarship attendees, we’ll provide a stipend to cover the other expenses of coming to Open Source Bridge.

Raising this money for Open Source Bridge also helps us move toward more sustainable funding. As part of preparing for this year’s conference, we’re making things easier to continue to run for years to come. Click here to support OSB!

You can use the discount code “osbgenerosity” until May 20th to get $42 off your OSB16 pass!

What your support helped us do in 2015

At the end of 2014 we raised around $30k from you, our amazing supporters, for an improved experience at Open Source Bridge and for a new Stumptown Syndicate initiative.

Where did all that money go? Here’s how your generous donations made a difference in our community:

  • $5k — We developed a travel fund for Open Source Bridge speakers, enabling five speakers to come who wouldn’t otherwise be able to attend.
  • $5k — We added childcare to allow more parents to be part of the conference.
  • $15k — Video got an upgrade with ConFreaks, so you can enjoy OSB15 over and over again in the comfort of your home.
  • $5k — We created Safety First, a program to help people better understand Codes of Conduct: what they are, why they’re needed, and how they’re enforced.

Thank you all for your generous support! If you would like to contribute to our upcoming endeavors, check our Open Source Bridge prospectus (pdf) or donate to Stumptown Syndicate here.

New OSB Chairs and 2016 Tickets

After 5 years of building proverbial bridges in the open source community, Reid Beels and Christie Koehler have stepped down as Open Source Bridge Chairs. Please welcome Thursday Bram and Shawna Scott, our co-chairs for 2016!

Thursday Bram
Thursday Bram writes about technology, design, and inclusivity. She organizes PyDX and other events in Portland, Oregon. You can find Thursday online at ThursdayBram.com or @thursdayb.

Shawna Scott
Shawna is a software engineer in Portland, Oregon. She works at 38 Zeros in Ruby on Rails and to increase empathy through software. Shawna strives toward social justice and creating spaces and communities that are affirming and accessible to all. To that end, she is a member of the Calagator core team, co-organizer for Women Who Hack, and a sometimes-responsible member of the PDX Ruby Brigade anarchist ghost pirate ship.

And: tickets are now available for Open Source Bridge 2016! Get those early bird cheap ones!

Presenting Safety First PDX!

Stumptown Syndicate is excited to announce a new program: Safety First PDX! Safety First is designed to help people better understand Codes of Conduct, from what they are, to why they’re needed, and how they’re enforced.

We’re planning to hold at least four community training sessions in the Portland area this year. We’re also creating an online resource to share our educational materials at safetyfirstpdx.org.

Want to be involved?

To run Safety First PDX, we’ll need venues, workshop trainers, and a small team to develop the curriculum. The cost of running the program in 2016 will be approximately $75,000. If you’re interested in sponsoring, please reach out to us at sponsorship@stumptownsyndicate.org.

We also need volunteers to write documentation, plan training events, and work on our program website. Fill out the form below and we’ll get in touch.

If you want to know when the first training will be held or stay in the loop with other program announcements, sign up for our mailing list.

Our hope is that Safety First sparks similar initiatives in other communities through this work. We’d love to have your support in making Portland a more inclusive tech and maker community.

Welcome 2016 Board of Directors

At the end of November, we held elections for our Board of Directors. We received an overwhelming number of excellent applications; thank you to everyone who applied!

We’re pleased to announce the following new Stumptown Syndicate board members, who have committed to serving three-year terms: Briar Rose Schreiber, Parker Harris Emerson, Ed Groth, Lennon Day-Reynolds, Elea Chang, and Thursday Bram.

Christie Koehler and Reid Beels will continue serving the remainder of their three-year terms.

Kirsten Comandich completed her three-year term and is taking a break from board service. We’re hugely thankful for her dedicated service for these last several years, including as Treasurer and Secretary.

Chuck Lauer Vose stepped down from the board late last year to concentrate on other things. Thanks also to Chuck for his service!

Read on to learn more about our new board members.

Briar Rose Schreiber (President)

Briar is a software engineer and community activist. She organizes meet ups and builds technology focused on bringing technical knowledge and opportunities to underprivileged groups. Some of the projects she works on are CryptoParty, RefugeRestrooms, and activist SMS text loops.

Parker Harris Emerson (Secretary)

Parker Harris Emerson loves code almost as much as he loves communities. He is currently getting an MSCS at Portland State University, focusing on databases, machine learning, and transit analytics. In a past life he was a lawyer, but most of those functions have been deprecated.

Ed Groth

Ed Groth has been working with open source software for nearly 20 years, and is a member of the Linux, Python, and Clojure communities. He fell in love with the inclusive and friendly environment of bar camp and open source bridge and has been hooked ever since. When not coding, Ed can be found riding his bike to the coast.

Lennon Day-Reynolds

Lennon Day-Reynolds is a Portland native who has worked for startups, non-profits, and established tech companies in Portland and the San Francisco Bay Area since the late 90s. He currently works on product engineering at Stripe and has previously written code and managed teams at Twitter, Urban Airship, Sun Microsystems, Dark Horse Comics, and others.

Outside of work, Lennon was an early member of the Portland Ruby Brigade and has worked on technology outreach, support, and training at the Oregon Bus Project and Reed College.

Elea Chang

Elea is a product designer and community organizer. She thinks about usability, works to improve tech culture, and founded Affect, a conference about the work and design behind social good. When not in front of the computer, Elea might be reading, traveling, or trying to make music.

Thursday Bram

Thursday Bram writes about technology, design, and inclusivity. She organizes PyDX and other events in Portland, Oregon. You can find Thursday online at www.thursdaybram.com or twitter.com/thursdayb.

 

 

We’re up for a Yelp Grant and need your votes!

YF_Instagram_1080x1080We’re excited to share that Stumptown Syndicate has been nominated for a Yelp Foundation community grant!

The nonprofit with the most votes will receive $5k towards their cause. In our case, that could help with:

  • doubling the speaker travel support budget for OSBridge
  • partnering with Outreachy to hire an intern for Calagator
  • getting us an office and small meeting space

We’re currently in third place right now and could really use your help. You can vote once a day through December 15http://www.yfgiveslocal.org/portland-or/

Please spread the word and vote. Thank you!

Seeking Board Members (Applications due 31 October)

Stumptown Syndicate, the organization behind Open Source Bridge and other local tech events such as BarCamp Portland, Ignite Portland and WhereCampPDX, is seeking applicants to fill at least two open positions on our Board of Directors.

Read on for details and then apply here. Applications close 11:59pm PDT on 31 October, 2015.

About Stumptown Syndicate

Stumptown Syndicate’s mission is to create positive social change by supporting resilient, inclusive tech and maker communities.

We envision a Pacific Northwest that is home to many vibrant, diverse, accessible and inclusive tech communities of caring, actively engaged people. We aspire to serve these communities by facilitating the sharing of resources, knowledge, and experience. We work to build trust and a reputation for excellence among the communities we serve as well as the patrons who support us.

We have guiding principles that inform our decision-making.

Our current program activities include events (Open Source Bridge, BarCamp Portland, Ignite Portland and WhereCampPDX) and stewardship of open source projects Calagator and OpenConferenceWare as well as the Citizen Code of Conduct.

Future planned program activities include local user group support; fiscal sponsorship of related community projects; safety, diversity & inclusion training and support; and more.

We would like to hire a paid Executive Director in early 2016. As a director, you will be a part of the recruitment and selection process.

Board qualifications & requirements

There are no specific requirements for being a Syndicate Director. Prior non-profit experience is helpful, but not required. You must be able to attend monthly board meetings, either in person or via teleconference. You do not have to live near Portland, Oregon.

We will provide training to help get you up to speed on non-profit issues and related matters. Please apply if you’re interested in furthering our mission even if you don’t think you know enough about running a non-profit.

Serving on a non-profit board in Oregon comes with certain legal obligations, a good overview of which can be found at Oregon’s Attorney General website page about non-profit board service.

Board Responsibilities

  • Makes final decisions on policies relation to mission, programs, finances, personnel, and public relations.
  • Provides leadership and expertise with technical needs as identified by executive director and staff: for example, legal, accounting, marketing, and fundraising.
  • Expected to know the mission, history, policies, and programs of the organization.
  • Expected to know the duties the board delegates to staff and/or volunteers.
  • Available to be consulted by staff and/or volunteer consultation on matters of related to the organization.
  • Acts as both an informal and, when requested, formal ambassador and spokesperson for the organization.
  • Hires and evaluates the executive director.
  • Ensures financial support by participating in fundraising planning and activities.
  • With the help of the staff and volunteers, evaluates and updates the work of the organization to ensure that it is meeting its mission.

What we expect from you as a board member

  1. I will give my best effort to “hit the ground running” when beginning my service with the board.
  2. I will learn about the organization’s mission and programs, and be able to describe them accurately.
  3. I understand that the board meets 12 times per year, plus one annual full-day retreat. I will do my best to attend each meeting, with the understanding that three consecutive unexcused absences will be considered resignation from the board. Board meetings may be attended remotely via phone or teleconference. The annual retreat should be attended in person.
  4. I accept fiduciary responsibility for the organization and will oversee its financial health and integrity.
  5. I will provide oversight to ensure that our programs run effectively.
  6. I accept ethical responsibility and will help to hold fellow board members, the executive director (and, by extension, the full staff) to professional standards.
  7. I will serve as an ambassador to the community to educate others and promote our work.
  8. I commit to increasing my skills as a board member.
  9. I will participate in fundraising to ensure that our organization has the resources it needs to meet its mission. Our organization will be one of the top three charities I support each year that I am on the board.
  10. I will evaluate the performance of the executive director.

What board members can expect in return

  1. The organization will provide me a full orientation, including background information on work accomplished to date.
  2. The organization will provide me with relevant materials and education.
  3. I expect board meetings to be well run and productive, with a focus on decision-making, rather than reporting. I understand that agendas will be distributed at least one week in advance. If I wish to add items to the agenda, I will contact the chair at least two weeks in advance.
  4. I expect timely, accurate, and complete financial statements to be distributed at least quarterly, one week in advance of the relevant board meeting. I also expect to be trained to interpret these financial statements.
  5. I expect monthly reports from the executive director, program updates, press clippings, etc.
  6. The organization will provide me with relevant training.
  7. I will need materials and may need training (public speaking, etc.) to do this job effectively.
  8. The organization will provide me with appropriate training and support.
  9. I will be able to choose from a range of fundraising activities, and I expect relevant training and support to help me fulfill my obligations.
  10. Evaluation of the E.D. will be based on goals developed jointly by the board and the E.D.

What is the time commitment?

Directors can expect to spend an average of 2-5 hours a week on Syndicate business.

The term length for directors is 3 years and starts December 1st.

What is the compensation?

Board members are volunteers and are not compensated. Reasonable expenses will be reimbursed (e.g., childcare, transportation, meals, approved training).

Do you carry Directors & Officers insurance?

Yes, we do.

Additionally, as a volunteer board member of an Oregon non-profit, you have “qualified immunity,” as explained by the Attorney General:

To encourage citizens to serve as board members for charities, the law cloaks volunteer board members with qualified immunity. They cannot be sued for negligent acts. They may, however, be subject to lawsuits alleging that a loss was due to their gross negligence, willful or fraudulent acts.

Read more about serving on an Oregon non-profit board here.

Are they any perks to being a Syndicate Director?

Fame and vast opportunities for wealth! Just kidding. There is a certain visibility to being a Director, but the biggest reason for serving is that you get to help make the Portland tech community (and beyond) better and more vibrant.

What are some reasons for serving on the Syndicate board?

Some specific reasons to apply to be on our board:

  • You’ve attended one of our events and it’s been meaningful to you, and you want to see those events continue to happen.
  • You’ve had an idea for a new event or an idea about how to improve an event we’re already doing.
  • You’d like to make our community even more welcoming and supportive by improving safety, diversity and inclusion.
  • You’d like to see Calagator or OpenConferenceWare continue to improve and thrive. You’d like to support Outreachy or other interns contributing to these projects.
  • You’d like to see another Portland Tech Workshop happen. Maybe more than one?
  • You’d like to help us figure out how to fundraise enough so that more people can get paid to work on our events and so that we can have a scholarship fund to bring anyone who wants to attend one of our events can do so.

How to Apply & Application Deadline

We encourage all those who are interested to apply no later than 11:59pm PDT on 31 October, 2015 here:

https://stumptownsyndicate.wufoo.com/forms/stumptown-syndicate-board-member-application/

Questions? Email the board: board@stumptownsyndicate.org.

We look forward to hearing from you!

.

Chuck Lauer Vose joins the Syndicate Board

Chuck Lauer Vose - Red HairWe are excited to have Chuck Lauer Vose join our Board of Directors, starting this month. Chuck has been active in many meetups and events locally, including PDX Ruby, founding Hack & Help, and generally being super encouraging to beginner programmers in town.

Chuck was born on the fringes of society and adopted by a well-meaning pack of weasels who taught him how to dance; he’s been leaning on that skill ever since. He also works with Kirsten on PDX.rb and serves on the curriculum advisory board for Epicodus. At work, he writes Ruby code that makes the world a better place to live. If you need to find him, look for “the tall guy with the hair” (seriously).

Welcome, Chuck!

Clarification regarding Ignite Portland and other local Ignites

In light of recent events, we feel compelled to issue the following clarification.

Stumptown Syndicate’s Ignite Portland is a separate event from and not related to the recently canceled Ignite Bridgetown or the upcoming Ignite TAO.

Ignite Portland is a continuation of the first Ignite-branded event held in Portland. It was originally hosted by Legion of Tech, and Stumptown Syndicate kept the Ignite Portland flame burning when Legion of Tech ceased its programs in 2011. The Stumptown Syndicate Code of Conduct applies to Ignite Portland, is it does to all of our events.

The current planning committee for Ignite Portland includes: Sherri Koehler, Reid Beels, J-P Voilleque, Lucas Charles, Alicia Nagel, and Steve Lewis. To our knowledge, there is no overlap between the current organizers of Ignite Portland and that of Ignite Bridgetown, or the Ignite event that TAO is hosting.

Ignite Portland 13 is scheduled for April 8th (RSVP) and we’re currently accepting proposals through February 22nd.